Top 10 Best Event Check-in Apps & Software For 2024
by
The Eventcube Team
With extensive experience in events and technology, our platform, Eventcube, has powered over 100,000 events across the globe, attended by more than 15 million people. Our expertise ensures every event, whether in-person or virtual, is a standout success. Our goal is simple: to help our clients create and host extraordinary events.
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Ever experienced the frustration of a chaotic event check-in? Smooth check-ins set the tone for a successful event, while technical glitches can lead to a rough start. A reliable event check-in app is essential to keep everything running seamlessly. In this blog, we've handpicked 10 of the best event check-in software on the market, reviewing features, pros & cons, pricing, and more so you can say goodbye to messy check-ins!
What are the advantages of using an event check-in app?
Event check-in apps streamline the check-in process, reduce wait times, improve data accuracy, and enhance guest experience. They offer real-time tracking, analytics, personalized check-ins, and help event organizers effectively manage attendee information, making event planning more efficient and successful.
What features should you look for check-in apps for events?
Integration with event management software
When choosing an event check-in app, ensure it integrates seamlessly with your existing event management software. This integration streamlines data flow and operations.
Event website compatibility
This allows attendees to register and check-in effortlessly via your website.
Scalability for a high number of events
Select an event check-in app that can handle the scale of your events, whether managing a one large one or multiple smaller ones.
Real-time data and reporting
Look for features that offer real-time tracking and reporting of attendance. Ensure data can be exported in various formats, including CSV, for detailed analysis.
User-friendly interface
The app should be intuitive and easy to use for both staff and attendees, minimizing the learning curve and ensuring efficient check-in processes.
Attendee registration
Choose a check-in app that simplifies attendee registration, allowing for quick and efficient sign-ups.
QR Scanning
Ensure the app supports QR code scanning for swift and contactless check-ins.
Email
Look for features that allow email communication, making it easy to send confirmations, reminders, and updates to attendees.
Analytics
Select an app with robust analytics to gain insights into attendance patterns and overall performance.
Android and iOS Capability
The app should be compatible with both Android and iOS devices, ensuring accessibility for a broader range of users.
The best event check-in apps are:
Eventcube
Cvent OnArrival
Eventbrite
Cvent OnArrival
Whova
Hopin
Splash Host
Eventzilla
TicketSocket
Nutitickets
Along with our own research, this article collates reviews from multiple trusted sources, including G2, Software Advice, and TrustRadius.
1. Eventcube
There's a good reason Eventcube is our choice for the best event check-in app. This all-in-one platform is user-friendly, affordable, endlessly customizable, and scalable. And yes, Eventcube makes event check-ins a breeze. Its seamless, user-friendly check-in process slashes wait times and boosts the overall attendee experience.
With Eventcube, you can swiftly scan tickets and badges, guaranteeing a hassle-free entry for your guests. The free event check-in app supports both QR code and barcode scanning, perfect for any event type.
Beyond efficient check-ins, Eventcube lets you sell tickets online quickly and efficiently. It provides real-time attendee data and detailed analytics, so you can monitor attendance numbers and manage guest lists. The addition of custom fields and customizable reports further streamlines your event management, giving you all the vital information you need at your fingertips. The cherry on top? The platform also doubles as a seamless virtual check-in app for virtual and hybrid events.
Thanks to its endless bespoke options, Eventcube has streamlined check-in for a diverse range of top brands, including Volkswagen, TED, and Uber. Its enterprise service will give you industry-leading expertise and support, ensuring every aspect of your event runs smoothly.
Event check-in app features
QR code and barcode scanning
Quickly scan tickets and badges for seamless check-ins using QR codes or barcodes. Eventcube supports both methods to ensure flexibility and efficiency at your events.
Huge range of payment gateways
Over 100 payment processing options for your customers further easing the check-in experience.
Real-time attendee data
Access up-to-the-minute information on attendee numbers and check-in status, allowing for effective management and quick decision-making.
Customizable reports
Generate detailed attendance reports with customizable fields to suit your needs. This feature helps in tailoring reports for specific insights and requirements.
Guest list management
Easily manage and update your guest list in real time, ensuring that all data is current and accurate for smooth operations.
Instant notifications
Receive real-time notifications for important updates and attendee activities, keeping you informed and responsive during the event.
Comprehensive analytics
Analyze performance with detailed analytics and insights into attendee behavior, helping you improve future events based on solid data.
Embedded checkout
Integrate the ticketing process directly into your event website, maintaining your brand’s look and feel while offering attendees a seamless purchase experience.
Key info
Price:
* Standard Plan - $0/month with 5% transaction fee
* Premium Plan (Eventcube Pro) - $99/month with 3% transaction fee Free Plan: Yes Support: Email & chat
Best for
Event organizers looking for a comprehensive, user-friendly check-in solution
Pros
+ User-friendly interface for quick check-ins
+ Real-time attendee data and analytics
+ Customizable reports and fields
+ Efficient guest list management
+ Mobile app integration for on-the-go check-ins
Cons
- Limited advanced customization for workflows
- Higher transaction fees on the standard plan
Integrations
Stripe, MailChimp, Seats.io, Zapier
2. Cvent OnArrival
Cvent OnArrival is an efficient event check-in app designed to streamline the registration process and enhance the overall attendee experience. Its ideal for event organizers who need a comprehensive solution to manage check-ins, print badges on demand, and track attendance in real-time. OnArrival offers a user-friendly interface compatible with both iOS and Android devices, ensuring that you can manage check-ins seamlessly from any mobile device.
OnArrival integrates seamlessly with the broader Cvent platform, allowing you to manage all aspects of your event from a single interface. This integration makes it a robust choice for both small meetings and large conferences, helping you create a hassle-free check-in process that ensures a warm welcome for your guests.
Event check-in app features
Real-time check-in tracking
Monitor attendee check-ins as they happen, ensuring up-to-date attendance records.
On-demand badge printing
Print customized badges on-site, reducing wait times and enhancing the attendee experience.
Mobile compatibility
Works seamlessly on both iOS and Android devices, providing flexibility and convenience.
Customizable check-in options
Tailor the check-in process to fit your specific needs, including self-check-in kiosks and staff-assisted options.
Seamless integration with Cvent
Integrates with the Cvent platform, allowing for comprehensive management.
QR code scanning
Utilize QR codes for quick and efficient attendee check-in.
Real-time reporting
Access detailed reports on attendance numbers and check-in status, helping you make informed decisions.
User-friendly interface
Intuitive design ensures ease of use for both staff and attendees.
Key info
Price: On quotation Free Plan: No Support: Email & phone
Best for
Organizers seeking a comprehensive check-in solution with real-time tracking and badge printing
+ Higher cost compared to some competitors
+ May require training for optimal use
Integrations
Salesforce, Marketo, HubSpot, Microsoft Dynamics
3. Eventbrite
Surprise, surprise, Eventbrite is the next event check-in app on our list. Jokes aside, this widely-used platform is no slouch when it comes to user-friendly check-in capabilities. The Eventbrite Organizer app (available at the app store) allows you to manage check-ins seamlessly, utilizing QR code scanning for quick attendee verification.
Beyond check-ins, Eventbrite offers comprehensive tools for registration, attendee management, and reporting. Its mobile integration ensures that event organizers can manage everything on the go, from ticket sales to on-site payments, making it a versatile choice for various types of events.
Event check-in app features
QR code scanning
Efficiently scan tickets with QR codes for fast check-ins using the Eventbrite Organizer app.
Real-time attendance tracking
Monitor check-in status and attendance numbers in real time.
Guest list management
Easily manage and update your guest list on the go.
Mobile app integration
Utilize the Eventbrite Organizer app for seamless event management from your mobile device or iPad.
Customizable reports
Generate detailed reports on attendee data, including custom fields and filters.
Secure on-site payments
Process payments for tickets and merchandise on-site securely through the app, increasing revenue opportunities
Instant notifications
Receive real-time notifications for check-ins and important event updates.
Comprehensive analytics
Analyze event performance with detailed analytics and insights into attendee behavior.
Key info
Price:
* Essentials Plan - 2% + $0.79 per ticket
* Professional Plan - 3.5% + $1.59 per ticket Free Plan: No Support: Email, chat, phone
Best for
Event organizers seeking a reliable, feature-rich check-in solution
Pros
+ Fast and efficient QR code scanning
+ Real-time attendance tracking
+ Comprehensive guest list management
+ Robust mobile app integration
+ Detailed and customizable reports
+ Real-time notifications
Cons
- High transaction fees for premium plans
- Limited customization options
- Complexity for new users due to numerous features
- Less-than-satisfactory customer service experiences reported
- Limited payment gateway options
Integrations
Zapier, Mailchimp, Salesforce, HubSpot
4. Whova
An award-winning event management platform, the Whova app is perfect for organizers seeking a fast, paperless check-in process. It also enables multiple check-in methods, including web dashboard check-in, app search, QR-code scanning, and self-check-in stations.
The event check-in app provides real-time attendance tracking, essential for issuing certificates and gathering valuable attendee data. Additionally, Whova integrates seamlessly with other event management tools, making it a comprehensive solution for modern event planners.
Event check-in app features
Paperless check-In
Enables both contactless self-check-in and staffed check-in to streamline the process and reduce the need for physical paperwork.
QR-code scanning
Quickly check in attendees using QR codes, eliminating the need for additional hardware.
Real-time attendance tracking
Monitor event attendance in real-time and use the data for certificate issuance and detailed reporting.
Customizable check-In options:
Offers multiple check-in methods including web dashboard check-in, app search, and self-check-in stations.
Session-based check-In:
Allows attendees to check in for specific sessions, helping to manage attendance and session popularity.
Sync registration information
Instantly syncs registration data across all devices to ensure all staff members have access to the most up-to-date information.
Targeted messaging
Use attendance data to send targeted messages and surveys to attendees directly through the app.
Whova Certificate Issuance tool
Automates the generation and distribution of certificates to attendees based on their participation, using customizable templates and set criteria.
Key info
Price: On quotation Free Plan: No Support: Email, phone, and chat
Best for
Event organizers needing efficient, paperless check-in and real-time attendance tracking
Pros
+ Paperless check-in options
+ Real-time attendance tracking
+ Multiple check-in methods (e.g., QR code, RFID
+ Customizable check-in solutions
+ Seamless data synchronization
Cons
- Occasional app updates during events can be disruptive
- Limited offline functionality
Integrations
CRM, social media platforms, various event management tools
5. Hopin
Hopin is a versatile event management platform tailored for virtual, hybrid, and onsite events. It offers efficient check-in tools, including QR code scanning for quick attendee entry and real-time tracking of attendance, ensuring smooth operations. These features are supported by a user-friendly interface that simplifies marketing, registration, and onsite support. Hopin enhances the attendee experience with real-time engagement through chat, polls, and networking sessions, closely mimicking in-person interactions.
Additionally, Hopin provides robust analytics to capture detailed attendee interactions and behaviors, aiding organizers in optimizing future events. The platfrom also lets you use its event check-in app free for smaller gatherings with up to 100 attendees, making it accessible to a broader audience. Praised for its ease of use and continuous improvements, Hopin remains a top choice for event planners looking to streamline check-ins and enhance attendee engagement.
Event check-in app features
Virtual venue
Create immersive events with customizable virtual venues that include reception areas, stages, sessions, networking, and expo booths.
Real-time engagement
Facilitate interactive sessions with real-time chat, polls, and Q&A, enhancing attendee participation and engagement.
Onsite technology
Support for onsite check-in, badge printing, and kiosks, providing a seamless experience for hybrid events.
Detailed analytics
Capture comprehensive analytics on attendee interactions, session attendance, and engagement, available through a user-friendly dashboard.
Third-party integrations
Integrate with popular tools like Salesforce, Mailchimp, Slack, and more to streamline event management and marketing.
Custom branding
Customize the look and feel of your event with branded themes, fonts, and colors, including sponsor-branded sessions and feeds.
Extensive API
Use Hopin’s API to extend the platform’s functionality and integrate with your existing systems.
24/7 support
Access dedicated support from customer success managers and a 24/7 customer support team to ensure smooth event execution.
Key info
Price:
* Free plan available for up to 100 attendees
* Pricing varies for larger events Free Plan: Yes Support: 24/7 (Live rep), chat, email, phone, FAQs
Best for
Large enterprises and organizations hosting virtual, hybrid, or in-person events
Pros
+ Easy to use with quick setup.
+ Comprehensive feature set for engagement and analytics.
+ Extensive third-party integrations (e.g., Salesforce, Mailchimp, Slack, Google Sheets, Zapier, Eventbrite).
+ Flexible customization options.
Cons
+ Limited functionality for smaller events on a tight budget
+ Some technical issues with live events
Integrations
Salesforce, Mailchimp, Slack, Google Sheets, Zapier, Eventbrite, and more
6. vFairs
vFairs is designed to support hybrid and onsite events, ensuring that your attendees experience a smooth and efficient check-in process. The vFairs app lets you utilize custom registration forms, QR-based check-ins, and badge printing, which significantly reduce wait times. The platform also offers robust features like attendee networking, engagement opportunities, and detailed event reporting to help you manage your operations effortlessly.
The vFairs event check-in app allows you to assign unique QR codes to each attendee, which can be scanned using a self-check-in kiosk or a mobile device. This eliminates long queues and minimizes the hassle on the big day. Additionally, the app supports pre-printing of badges, or you can print them on-site to ensure only attendees who show up receive their badges.
Event check-in app features
QR-Based Event Check-In
Assign unique QR codes to attendees, enabling quick and efficient check-in via self-check-in kiosks or mobile devices.
Custom registration forms
Create and customize registration forms to collect the necessary attendee information before kickoff.
Badge printing
Print badges either in advance or on-site to manage attendee identification seamlessly.
Attendee networking
Facilitate networking opportunities for attendees through the app, enhancing their experience.
Engagement opportunities
Utilize various engagement tools such as polls, surveys, and interactive sessions to keep attendees engaged.
Detailed reporting
Access comprehensive reports on attendance, engagement, and other key metrics to evaluate success.
Hybrid support
The event check-in app supports both in-person and virtual attendees.
Tech Support
Access reliable tech support to resolve any issues that may arise, ensuring a smooth experience.
Key info
Price: Custom pricing based on event needs Free Plan: No Support: Email & chat
Best for
Event organizers seeking a comprehensive, user-friendly event check-in solution
Pros
+ Efficient QR-based check-ins streamline the process and reduce wait times.
+ Customizable registration forms and badge printing options.
+ Comprehensive event reporting and analytics provide valuable insights.
+ Robust engagement and networking tools enhance the attendee experience.
+ Seamless support for hybrid events simplifies event management.
Cons
- No free plan available
- Pricing can be high for small events, consider the cost-benefit ratio.
Integrations
Zoom, Slack, Google Analytics, Stripe, and more
7. Splash Host
The Splash Host app offers a variety of functionalities that make managing attendees straightforward and efficient. The event check-in app facilitates QR codes, manage guest lists in real-time, and even print badges on-site, all through a user-friendly mobile interface. Splash Host integrates seamlessly with the broader Splash event marketing platform, ensuring that all aspects of event management are synchronized and efficient.
One of the standout features of Splash Host is its ability to handle offline check-ins. This means that even if your internet connection drops, you can continue to check-in guests manually, and the app will sync the data once the connection is restored. This feature, along with real-time updates and customizable registration forms, makes Splash Host an great tool for ensuring a smooth check-in process.
Event check-in app features
QR code check-in
Quickly and efficiently check in attendees by scanning QR codes, reducing wait times and streamlining the entry process.
Guest list management
Manage and update guest lists in real-time, ensuring accurate and up-to-date attendee information.
Real-time attendance tracking
Monitor attendance numbers and check-in statuses in real-time, allowing for immediate adjustments as needed.
Badge printing
Print attendee badges on-site for enhanced security and networking opportunities, or pre-print them for added convenience.
Customizable registration forms
Create and tailor registration forms to collect necessary information from attendees prior to the big day.
Offline check-In
Continue to check in guests even without an internet connection, with data syncing automatically once the connection is restored.
Self-service kiosk mode
Enable guests to check themselves in using a kiosk setup, reducing the need for extensive staff involvement.
Seamless integration
Integrates with the broader Splash platform and other tools like Salesforce, ensuring a cohesive and comprehensive event management solution.
Key info
Price: Custom pricing based on event needs Free Plan: No Support: Email & chat
Best for
Event organizers seeking a professional and efficient check-in solution
Pros
+ Fast and efficient QR code check-ins minimize wait times.
+ Robust guest list management ensures a smooth check-in process.
+ Real-time attendance tracking provides accurate data for event analysis.
+ On-site badge printing eliminates the need for pre-printed badges.
+ Seamless integration with Splash platform simplifies event management (assuming Splash is your event management platform).
+ User-friendly mobile app offers convenient access for attendees and staff.
Cons
- No free plan available
- Custom pricing may be high for small events, consider alternative solutions with lower costs.
- App reliability issues reported during large events, be cautious if managing a large event.
Integrations
Salesforce, Slack, Google Analytics, Stripe, and more
8. Eventzilla
Whether you're hosting a small meetup or a large conference, Eventzilla provides a seamless experience with features like QR code scanning and self-service kiosks, which significantly reduce wait times and enhance attendee satisfaction. The platform's user-friendly interface and customizable registration forms make it easy to gather the specific information you need from your attendees, ensuring a smooth check-in process from start to finish.
In addition to its robust check-in capabilities, Eventzilla offers advanced reporting and analytics, giving you real-time insights into attendee data, check-in times, and session attendance. This data is invaluable for understanding your event's performance and making informed decisions for future events. Furthermore, Eventzilla integrates seamlessly with major payment gateways like Stripe and PayPal, allowing you to manage ticket sales and payments efficiently. With its flexible pricing plans and comprehensive feature set, Eventzilla is an excellent choice for event organizers seeking a reliable and efficient check-in solution
Event check-in app features
QR code check-In
Allows attendees to check in quickly using QR codes, reducing wait times and streamlining the entry process.
Self-service kiosks
Organizers can set up self-service kiosks for attendees to check in themselves, enhancing efficiency and reducing the need for staffing.
Real-time attendee management
Monitor and manage attendee check-ins in real-time, ensuring accurate tracking and reporting.
On-demand badge printing
Print badges on-site as attendees check in, ensuring that all badges are up-to-date and accurately reflect attendee information.
Customizable registration forms
Create tailored registration forms to collect the specific information needed from attendees.
Automated notifications and reminders
Send automated emails and reminders to attendees before the event, ensuring they have all the information they need.
Advanced reporting and analytics
Access detailed reports on attendee data, check-in times, and session attendance to gain insights into event performance.
Integrations with major payment gateways
Seamlessly integrate with payment gateways like Stripe and PayPal to manage ticket sales and payments efficiently.
9. TicketSocket
One of the first things that stands out about TicketSocket is its huge range of features. Its a powerful white label ticketing and registration solutions that gives you impressive control over event branding and customer experience.
With TicketSocket, you can use various check-in methods, including QR code scanning and mobile device compatibility. This allows for flexible and quick attendee check-ins, reducing wait times and enhancing the overall event experience. The platform also offers real-time attendee tracking, which helps organizers monitor attendance and manage the guest list effectively. Additionally, TicketSocket's emphasis on data ownership ensures that your event data remains secure and fully accessible to you. Wi
Event check-in app features
QR code check-in
Simplifies attendee verification with fast and efficient QR code scanning at check-in kiosks.
Real-time attendee tracking
Provides live updates on attendance numbers, helping you manage your operation more effectively.
Customizable white label solutions
Maintains complete control over your branding and attendee experience.
Direct payment processing
Ensures payments go directly to the organizer's bank account, enhancing financial control.
Data ownership and security
Prioritizes the security and ownership of your data, ensuring compliance and trust.
Scalability for events of all sizes
Supports small to large events, offering flexibility and scalability to meet your needs.
Advanced digital check-in
User-friendly mobile device compatibility streamlines the attendee verification process and enhance the overall event experience
Enterprise REST API Access:
TicketSocket provides full Enterprise REST API access, including webhook management, offering extensive flexibility for developers.
Key info
Price: On quotation Free Plan: No Support: Email, phone, chat
Best for
Organizers needing a high level of customization and full control over ticketing and registration processes
Pros
+ Extensive customization options for tailoring the ticketing and registration experience.
+ Direct payment processing allows for a seamless checkout flow.
+ Strong focus on data ownership and security ensures attendee information is protected.
Cons
- Higher setup costs compared to some competitors, consider the cost-benefit ratio for your event.
- Some users report a steep learning curve, factor in training time for your team.
- Limited built-in integrations; additional custom integrations may be required depending on your needs.
Integrations
Google Analytics, Facebook, Mailchimp, and more
10. Nutitickets
Nutickets is a versatile platform known for its robust event check-in app and access control features. Nutickets allows you to create a seamless check-in process using QR codes and mobile devices, ensuring quick and efficient entry for attendees. The platform supports various event types, from small gatherings to large festivals, offering flexibility and scalability.
Nutickets emphasizes security and data ownership, providing advanced guest list management and real-time tracking of attendance. Its intuitive interface and extensive customization options make it easy to tailor the platform to specific needs. With features like automated guest list validation and real-time capacity tracking, Nutickets helps prevent unauthorized access and manage the flow effectively.
Event check-in app features
QR Code Check-In
Simplifies attendee verification with fast and efficient QR code scanning using mobile devices.
Mobile device compatibility
Supports check-in via smartphones and tablets, turning them into ticket scanners with the Access Control App.
Real-time attendee tracking
Provides live updates on attendance numbers, helping manage scope and guest lists effectively.
White Label Solutions
Allows complete control over branding and attendee experience, ensuring a unique and professional presentation.
Data ownership and security
Ensures all data remains secure and compliant with GDPR standards, offering advanced security features.
Multiple payment gateways
Integrates with various global payment gateways including Stripe, PayPal, and Quickpay for flexible payment options.
Automated guest list validation
Adds an extra layer of security by enabling hosts to accept or decline guest entries, protecting against unauthorized access.
Event performance visualisation
Offers real-time insights into event performance, ticket sales, and attendee demographics for better decision-making.
Key info
Price: On quotation Free Plan: No Support: Email, phone, chat
Best for
Comprehensive event management with advanced check-in and access control features
Pros
+ Extensive customization options for tailoring the event experience.
+ Multiple payment gateway integrations (e.g., Stripe, PayPal) for convenient transactions.
+ Robust data security and compliance features ensure attendee information is protected.
+ Real-time tracking and detailed analytics provide valuable insights for future events.
Cons
- Higher setup complexity compared to some competitors, consider the implementation time and resources.
- Some users report a steep learning curve, factor in training time for your team to maximize the platform's benefits.
Integrations
Stripe, PayPal, Quickpay, Sumup, Mailchimp, and more
Research thoroughly before choosing an event check-in app
Choosing the right event check-in app can make all the difference in ensuring your event runs smoothly. Choosing the wrong one can totally derail an otherwise successful event./ By taking the time to research, compare options, and use demos and free trials, you'll be able to settle on an app that fits your needs.Remember, the best check-in app isn't the flashiest, most popular, or offering the biggest feature set - it's the one that fits within your budget, enhances your attendees' experience, and makes your job easier.
Happy planning, and may your events be seamless and successful!